Minutes from March 2025 Meeting

Thank you to Eva for always taking such great minutes. The following is cut and pasted from them.

We'd love it you joined us at these meetings. This is YOUR fair, and you can have your say and input. The next meeting will be held on 2 pm on Sunday April 13 at Ninette Community Place.

PELICAN LAKE AGRICULTURAL SOCIETY FAIR BOARD MEETING MARCH 16 TH

Called to order at 2:05 pm by Bryan Podworny

PRESENT: Bryan Podworny, Leanne Treloar, Blair Rankin, Ray Miller, Eva Miller,

Kendall Carlisle, Connie Bergman

Apologies: Doug Treloar,

Volunteers: Aline Lundgren, Barb Travis

Minutes of Feb 25 th had been emailed to Board Executives and volunteers present.

Motion to accept minutes as circulated. Moved by Connie Bergman and seconded by

Ray Miller that minutes be accepted as circulated.

Treasurers Report Leanne Treloar presented the Treasurers report. See attached.

Moved by Connie Bergman and seconded by Aline Lundgren that the treasures report

be accepted as presented.

Correspondence

Emailed received from the Manitoba Gymkana Association. See attached. Bryan

Podworny will contact and get further information. Group felt $40.00 participation fee

was acceptable, if it brought more participants. Connie Bergman is not familiar with this

association.

Old Business

Teen Dance

There was 18 kids that attended. It was hoped that we might have more participants,

however the ones who did attend had fun. Discussed having another Teen Dance on

the Friday evening of the fair. As there is limited things for that age group at the fair.

We might also have more kids as there would be those attending from Happyland.

Eva Miller reach out to the Bingo Committee in Ninette to inquire if they would like to

purchase the open boxes of chips, chocolate bars, and drinks.

Social

Liquor has been ordered from the Grocery Box and beer from the Ninette Hotel.

South West Community Options will once again do the Lunch for the same price as last

year which was $400.00.

We will reach out to those businesses that contributed to the silent auction last year. As

well there has been a post of Facebook reaching out for silent auction prizes.

50/50 will be held about 11 at night and will be a challenge of the sexes to see who can

raise more.

Doors will open at 8:00 PM , when selling tickets advise people the time is wrong on the

tickets.

Music bingo will occur at approximately 9:30 pm.

We will need approximately 10 volunteers to work the door, silent auction, and 50 to 50

tickets.

Easter Breakfast

Will be held April 19 th . Hall has been booked but we need to vacate by 1:00 PM as

there is another party booked for the afternoon.

We will charge $15.00 for adults and kids, children under age of 5 will be free.

If families want to participate in the Easter egg hunt and pictures with the Easter bunny

it will be $5.00 for this.

We will need about 10 volunteers for this and 5 to get together the day before to cook

the meet and to set up.

70-year Anniversary Special

Bobbi Rankin had asked someone to judge, but, they had declined. However, Leanne

Treloar has someone in mind. Eva Miller asked about having $5.00 entry fee. Will

discuss with Bobbi Rankin.

FAIR!!!

Friday Evening Supper

We will go with the Food truck supplying the meat at $5.00 a plate. PLAS will supply

the bake potatoes. We will ask a few people in town to bake the potatoes, and

purchase the rolls. Bryan Podworny will ask The Pelican Lounge, Hot and Frosty, and

the Ninette Hotel for prices/donation of salads for 150 people coleslaw, macaroni, and 3

bean salad.

Children’s Entertainment.

Eva Miller has contacted the Heathers Pretty Parties, and initially there cost is 1749.00

from Winnipeg. This would include 2 characters and someone that does face painting

as well as tattoos. Unsure if tattoo is included or if another person. Eva will follow up

with this question. Group felt this cost was not much more than what was budget for

which was $1650.00, and if it includes someone that tattoos then to go ahead and book

this company.

Bouncy Castles

Bryan Podworny has reached out to this company several times tried to contact

Brandon Bouncy Castles but they have not returned phone calls. He thinks that

Pinnacle Tents may also have inflatables, he will reach out to them to inquire.

Music Entertainment

All but the evening entertainment for Saturday from 9:00 to 12:00 pm have been

confirmed.

Cattle Show

Eva Miller asked if we were planning on having an entrance fee this year. Blair Rankin

had stated since again this year it will be just the 4-H clubs to not charge, and he will

look for more sponsorship. We would issue an invoice to those companies that sponsor

the cattle show.

Horse Show

Gail Campbell has expressed interest in assisting with the horse show. She will help

Connie Bergman with the gymkana. Connie is to reach out to Gail Campbell.

It was suggested by Gail Campbell that we charge a family rate to enter the horse show.

Perhaps only have the lead classes for the younger group and riding classes for older

riders.

Car Show

If we are needing space because increase interest in the cattle and horse show

participants, perhaps the car show could be held on Victoria Street from the Ninette Hall

to the Grounds.

Ag Olympics

Discussed entry fee to participate. Would be teams of 2 to 4. The entrance fees would

go to prize. We could hold this from 4 to 6 PM on Saturday evening.

Sponsorship Levels

Bryan Podworny will complete the sponsorship levels and we will send with the letters

that will be distributed regarding donations for the fair. We will hand deliver most of the

letters to business in the area.

New Business

Eva Miller questioned whether would should charge the same amount for vendors to

participate in the Fair. The past two years it has been this amount. Do we want to

charge more. Agreed to charge vendors the same amount, as well if they are wanting

to set up on Friday evening they can do this as well. For the same amount. Eva will

contact Kara Burnell to inquire if vendors were happy with the placement last year which

was behind the tent.

Meeting adjourned at 4:00 PM

Next meeting April 13 th at 2:00 PM