March Meeting Minutes

PELICAN LAKE AGRICULTURAL SOCIETY FAIR BOARD MEETING

March 16, 2026

Present: Bryan Podworny, Leanne Treloar, Blair Rankin, Kelly Krushelniski, and Eva

Miller

Apologies: Kendal Carlisle, Connie Bergman, and Doug Treloar

Volunteers: Jacques Beaulieu, Laura Sturgeon, Denise Merrill, guest Jeannine Boulet

Minutes:

Minutes circulated by email. Moved by Leanne Treloar be accepted as circulated

seconded by Kelly Lrushelniski.

Treasures Report:

Reviewed

Motion by Bryan Podworny to accept treasurers report, seconded by Kelly Krushelniski.

Correspondence:

• Further correspondence from Manitoba Association of Agricultural Societies (MAAS)

• regarding the AGM which will be held in Brandon.

• Correspondence from RCMP Musical Ride had been circulated to all AG Societies in

• Manitoba and discussion followed as to whether we would have suitable grounds and

• facilities.

Old Business:

• Fan yet to be purchased

• Two meat draws and music bingo has been held and have been successful, last one will

• be March 28 th . Discussions regarding having more in the fall and winter.

• Both the beef and pork raffle tickets have been selling steady.

• Fair Book ongoing

• Barrel Racing tabled as Erin Rolfe not present to further discuss.

• Eva and Leanne have been making tentative plans. There was an over estimate on the

• number of people attending last year, so will cut back food purchasing to estimate about

• 100 people. We will need volunteers for Friday to set up and do prep work as well as

  Saturday.

• Bryan Podworny will do up posters and send advertisement to Gazette and Killarney

  Guide.

• Bouncy Castles yet to be booked.

• Further discussion of Canada Day and possible activities.

• Discussion of Social scheduled for April 25 th . Feedback from community apparently

  some who attended last year, may not attend this year as they felt the music bingo

  takes up a lot of the time when they could be dancing. Discussion regarding how to

  meet needs of people who are there for the bingo and those that want to dance.

• Leanne Treloar obtained cost of the lunch from South West. Cost has gone up

  significantly. Approximately $200.00 from last year. Perhaps Ag Society can purchase

  some of the items.

• Leanne Treloar followed up with the person who presently storing camper on the

  grounds but has not heard back as of yet.

• Old signage on the barns ongoing.

• Eva Miller completed the MAAS infrastructure grant for the corral fencing estimate

  submitted was $10,000.00.

• The portable community sign has not been picked up as of yet.

• Bands ongoing. Byan Podworny was given names of bands and will follow up.

• Beef Supper on going. Suggest getting a quote from Wellwood colony for the cost of

  providing all the food except the meat.

• Discussion regarding Food Truck opening up on Friday of the Fair, Blair Rankin will

  discuss with the owner Food Truck about possibly offering food after 7:00 PM on Friday,

  as well as addressing the concern of long wait times on the Saturday.

• It is hoped that we will be able to get the Donut Truck back as well as perhaps an ice

  cream truck as well. Bryan Podworny is following up with this.

• Eva Miller received emailed from Heather’s Pretty Party cost from to travel from

  Winnipeg for 2 characters, face painter, and glitter tattooist will be $1890.00 . At

  present if one “superhero” is booked second is half price. The price quoted is for

  Spiderman and Spider girl. Group consensus would prefer a princess character and a

  superhero. Eva will contact get price of this.

New Business:

• Water hoses will need to be purchased for the horse rings. Approximately 100 feet of

  hose for the Gymkhana ring and 50 feet for the mini horse ring. Cost would be about

  $100.00 for good quality hose. In the past people just brought from home. However,

  with wanting to offer Gymkhana events throughout the summer it would be best to have

  some permanently on the grounds.

• Eva Miller is process of applying for the Communities Festival Grant, and will

  submitting it this week.

• Connie Bergman provided information regarding the mini horse show. There will be 44

  classes with a placing of winners to the 5 th place. Winners will receive the following:

  $25, $20, $15, $10, and $5. That means we will need to have on hand $3300.00. Will

  encourage the mini horse show organizers to seek sponsorship to partially cover the

  cost.

• Secondary to the increased horse show participants with both the Gymkhana and Mini

  horse there will be many more horse trailers on the grounds. Discussion occurred

  regarding parking of all the trailers from the horse and cattle. As well as Car show

  parking, as well as public parking.

• Blair Rankin reported that the posters for the Cattle show was circulated today. There

  will be early registration for this event.

Meeting adjourned at 9:00 PM